How I Organize My Job Search

by Marlena Barber, Head Editor, INALJ Tennessee

How I Organize My Job Search

editorAs a new graduate, I have been applying for fellowships and academic positions.  These positions go through what can be a long review process with the institutions’ hiring committees.  An interview can come at any time, whether sooner or later, so I strive to be prepared.  I have organized my application materials in a similar manner to how I organized the content for my ePortfolio that I created as a SLIS student at SJSU and would like to share that method with you. 

I have a folder on my computer’s desktop titled “Jobs”.  Within this folder, I have included folders named for the universities where I am considering applying.  Those folders include my applications that have not been completed and submitted yet to the universities.  Once I have applied for the positions, I add those folders to another folder within my “Jobs” folder titled “Applied”.  If I have been rejected for a position, I have another folder within the “Applied” folder titled “Didn’t Get”.

Within each company folder, I have my cover letter and resume that I tailored to each position, the job description information copied from the website, a list of references who can speak best on my experiences that relate to the particular needs of the position, and a Notepad document titled “Interview”.  The “Interview” document contains information I have gathered about the position and the organization along with content I would want an interviewer to know about myself that would complement the specific position.

I used to have copies of resumes saved in My Documents folder on my computer, but I found that I wanted to be sure that I had the copy of the tailored resume that matched the resume I sent to the company at hand and printed out for my interviewers to review.   It was easier, I found, to have the files organized by company name, so I could retrieve them on the fly.  Saving all of the application materials in this manner, I feel, will help me be more prepared for future interviews.  I hope that sharing my organization method will help someone else in their job search as well.

Naomi House

Naomi House, MLIS, is the founder and publisher of the popular LIS jobs resource (formerly I Need a Library Job). Founded in October 2010 with the assistance of her fellow Rutgers classmate, Elizabeth Leonard, INALJ’s social media presence has grown to include Facebook (retired in 2016), Twitter and a LinkedIn group, in addition to the interviews, articles and jobs found on INALJ has had over 20 Million page views and helped thousands of librarians and LIS folk find employment! Through grassroots marketing, word of mouth and a real focus on exploring unconventional resources for job leads, INALJ grew from a subscription base of 20 friends to a website with over 500,000 visits in a month. Naomi believes that well-sourced quantity is quality in this narrow job market and INALJ reflects this many new jobs published daily. She was a 2013 Library Journal Mover & Shaker and has served on the University of Maryland iSchool Board from 2014-2017. Naomi was a Reference, Marketing and Acquisitions Librarian for a contractor at a federal library outside Washington, DC, and now lives part time in Western NY and Budapest, Hungary. She has heard of spare time but hasn’t encountered it lately. She pronounces INALJ as eye-na-elle-jay.