{"id":23762,"date":"2013-05-24T10:45:04","date_gmt":"2013-05-24T14:45:04","guid":{"rendered":"https:\/\/inalj.com\/?p=23762"},"modified":"2013-05-27T13:11:10","modified_gmt":"2013-05-27T17:11:10","slug":"dont-stress-about-professional-emails-3-tips-for-success","status":"publish","type":"post","link":"https:\/\/inalj.com\/?p=23762","title":{"rendered":"Don\u2019t stress about professional emails: 3 tips for success"},"content":{"rendered":"

by Rebekah Kati, Head Editor,<\/em> INALJ North Carolina<\/a><\/em><\/p>\n

Don\u2019t stress about professional emails: 3 tips for success<\/span><\/h3>\n

\"HPIM1534\"<\/a>My first librarian job was also my first full time job.\u00a0 I was excited to start – but also terrified that I would do something wrong!\u00a0 One of the things that I was most anxious about was sending professional emails.\u00a0 Of course I had sent many emails as a student, but I felt that writing emails as a professional would be different.<\/p>\n

Below are three tips that I\u2019ve learned since I started work.<\/strong>\u00a0 Of course, workplaces will have different email cultures, but these general rules should help reduce any stress that you might have!<\/p>\n

 <\/p>\n

Make use of white space<\/b><\/p>\n

Break up your thoughts into small chunks.\u00a0 A paragraph of two to three sentences is much easier to read than a big block of text.\u00a0 Also, be as concise as possible.\u00a0 Your recipient likely receives many emails in a day and may not have time to read a long treatise.<\/p>\n

 <\/p>\n

Use indentation or bold text as emphasis, not caps<\/b><\/p>\n

This probably goes without saying to such a tech savvy group, but don\u2019t use all capital letters as emphasis.\u00a0 This is considered to be equivalent to shouting.\u00a0 Instead, use indentation or bold text to make your point.<\/p>\n

Example: This text is indented!\u00a0 Doesn\u2019t it stand out?<\/b><\/p>\n

 <\/p>\n

Tone is tricky!<\/b><\/p>\n

The hardest part of writing a professional email is tone and it takes years to perfect.\u00a0 Email does not have the context obtained by body language and facial expressions, and sometimes a point intended to be firm or direct could be taken as rude or insulting to the recipient.\u00a0 Whenever I need to write an email of this nature, I typically write a draft or two, and then let the email sit for awhile.\u00a0 After I return, I can look at the email with a more critical and objective eye.\u00a0 Also, it helps to write multiple drafts if the email is important.\u00a0 Of course, one should never send an email while mad!<\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

by Rebekah Kati, Head Editor, INALJ North Carolina Don\u2019t stress about professional emails: 3 tips for success My first librarian job was also my first full time job.\u00a0 I was excited to start – but also terrified that I would do something wrong!\u00a0 One of the things that I was most anxious about was sending…<\/p>\n

Read more \u2192<\/a><\/p>\n","protected":false},"author":1,"featured_media":21860,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[145],"tags":[69,3592,25,4416,3627,4417,3952],"class_list":["post-23762","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articles","tag-article","tag-blog","tag-email","tag-emails","tag-inalj-north-carolina","tag-professional-writing","tag-rebekah-kati"],"jetpack_featured_media_url":"https:\/\/inalj.com\/wp-content\/uploads\/2013\/05\/rebekahk11.jpg","jetpack_shortlink":"https:\/\/wp.me\/p1WoMK-6bg","jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/inalj.com\/index.php?rest_route=\/wp\/v2\/posts\/23762","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/inalj.com\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/inalj.com\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/inalj.com\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/inalj.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=23762"}],"version-history":[{"count":0,"href":"https:\/\/inalj.com\/index.php?rest_route=\/wp\/v2\/posts\/23762\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/inalj.com\/index.php?rest_route=\/wp\/v2\/media\/21860"}],"wp:attachment":[{"href":"https:\/\/inalj.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=23762"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/inalj.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=23762"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/inalj.com\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=23762"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}